Saving History

One scan at a time

The traditional image of an organisation’s archive is a dusty basement room, lit with a single dim light-bulb and lined floor to ceiling with shelves groaning with paper – cardboard boxes full of folders, snowdrifts of yellowing typewritten pages falling to the floor, photocopies fading in the light, unreadable file labels.

Storing documents in an archive like this can only be described as clutter an inefficient use of space and an almost hopeless challenge when someone needs to locate a specific document or file.

It doesn’t have to be this way. What do enterprises need to do, to effectively handle the ever-growing mass of documentation they generate? Two things – put in place a document archiving system and use modern scanning technology to digitally archive vital documents and information fast, efficiently and productively.

Digital Revolution

The digital revolution has often led to our current era being touted as the age of the paperless office, but it is still the case that massive quantities of data are generated in hard copy.

Government bodies, financial institutions and healthcare providers are among organisations that create mountains of paper records through form-filling, reporting, stock-checking, accounts and book-keeping, personnel files and much more. It is true that an increasing number of these processes are being handled entirely digitally. But regardless if documents are filed away in hard copy or stored as soft copies on a server or in the cloud, without a proper archiving system, the data is at serious risk.