The onboarding of new hires is one of the last processes to go digital in most enterprises. The same, tired process of scanning and faxing or emailing proof of citizenship (i.e. driver’s license, or national identity documents) is still the norm.
This introduces many security concerns for both parties: • The quality of the documents may be poor due to lighting or other factors.
• The image file size may change depending on how it is captured due to compression or low-quality black and white scanners.
• The documents are now exposed via the candidate’s email, in the HR rep’s email, or sitting on a server. This puts personal identification information at risk at every step of the journey.
• Even after documents are sent, you don’t have a good way to verify the person sending them is truly who you are interacting with.
A typical hiring process goes from talent acquisition (interviewing, background check, etc.) to an offer letter. Once a candidate accepts, it is now time to “get them in” to the system. This is day one of an employee’s journey - let’s discuss how this process can be digitally transformed.
New standards for document and biometric onboarding allow organisations to prove who someone is remotely by leveraging their smartphone’s camera and other security features. The NIST standard called 800-63-3A clearly outlines a path to do this via a user-directed and streamlined process.
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