One key to holding better meetings is to identify what kind of meeting you intend to hold, then prepare for it accordingly.
4 KINDS OF MEETINGS
The most common meetings fall into four types: informational, discussion and collaboration, check-in, and working meeting.
1. Informational: This type of meeting is used to disseminate information. Semiannual town-hall meetings are typically informational. A PR briefing is likely informational. Usually, only one party has information to share, and the attendees are there to absorb it.
2. Discussion and Collaboration: As one example, brainstorms are discussion or collaboration meetings. Information is meant to come from multiple people. Collaborative meetings can also be problem-solving meetings. In this kind of meeting, one or more of the parties involved could set the agenda.
3. Check-in: This is a regularly scheduled meeting, usually around a particular project, which could be ongoing or have an anticipated completion date. A daily scrum is an example of a check-in meeting. Check-ins are good for making sure everyone involved in some kind of work or a project are kept up to date on problems, solutions, changes, progress, and so forth. Regular check-ins can be (but don’t have to be) very short, especially when there are few or no changes since the last meeting.
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