How To Create Private Online Meetings

Give your online meetings a professional aura by making them personal – and allowing employees to add a unique invite on their business cards

It doesn’t matter if you’re a one-man band or IT director of a 10,000-seat enterprise: you want all your business meetings to appear professional. While you can’t pretend your offices are in The Shard in real life, when it comes to online meetings there are several ways to ensure everyone involved comes away with a positive view of you and your company.

That means presenting a slick, professional image from the moment you send the invitation until you sign off. In an ideal situation, you’d be sitting in a conference room, croissants at the ready, with no chance of interruption. But real life isn’t like that. Often, the only time you can make a call is when you’re at home; as we’ll see, that doesn’t mean you should sacrifice professionalism.

Private rooms

One way to stay professional is to emphasise privacy. 3CX includes the concept of private rooms, where it’s clear that you’re in a one-to-one conversation. This lets you have all the benefits of a professional videoconferencing system – sharing desktops, recording options, video calling – but with the knowledge that it’s just the two of you talking.